Many board members will support the use of a board portal software, especially those who hold leadership positions such as the secretary, chairperson and assistant to the chairman. They might be the ones who support the idea after being impressed by a trusted friend or after hearing about the benefits from an industry expert or peer. Whatever the reason, no matter how it came to be, it’s important that everyone who participates in the process of implementing the portal be aware of the features and pricing mechanics well before the board approves it.
The best software for board portals allows you to collaborate on documents in real-time, on any device or platform. This eliminates the need to hold physical meetings and re-preparation material. It can also serve as a secure record system for all board-related documents. Most importantly, it will provide robust and timely assistance for each task at the moment.
Most portals offer a tool for scheduling board meetings that automatically syncs with the calendars of all board members. In addition, modern portals permit you to continue work between meetings with actions that can be easily identified and tracked with deadlines. Portals also have e-signature as well as approval capabilities, making it simple for directors to sign off on official documents from anywhere.
Most companies have a range of extra features that may be added to their portal at an extra cost. It’s crucial for every board to look into the options available to them prior to choosing the best tools for their needs. Calling the vendor’s support line and asking questions about various options is a great way to get started. Ask about the size of storage for data and backup systems, specifically since board members are often handling sensitive information.